tendermaster

our task

This web solution was created by CodeIT team from scratch, following the idea and vision of our client to create both an E-Commerce and Auctioning solution at the same time. The concept of this project focuses on the system that provides business-to-business/consumer/government purchase and sale of supplies, work, and services through the Internet, thus the platform requires the following functionalities:

• Person or organization representing the government entity can create a procurement and set up a tender for goods, works or services
• Person or organization able to provide the requested goods, works or services can search for the relevant tenders, see the information about the procurement, make a bid for it, participate in auction
• Users can negotiate over the tender, exchange documents and information, sign contracts
• Users that set up a tender can evaluate proposals and choose the best fit
• Every user has to be evaluated and approved by the platform moderators to avoid frauds

According to the above-mentioned functionality, it was decided to create 5 user roles with different abilities and access level:

guest mode

This is the basic mode for every user who visits the website

Without registration Guests can take a look at the following sections:

For any further actions at the portal, the Guest users should register. The process is rather simple and fast and requires only the email and password. After the registration Users need to be approved by the Administrator, and during this period they have all the Guest users functionality plus with the ability to edit their profile information, change settings, select favorite procurements. At this stage, while editing their profiles Users choose their roles – Purchaser or Supplier.

Purchaser mode

When users select to be Purchasers they have all the above-mentioned functionality plus one of the main and important features – Creating Procurement.

There are several types of procurements:

To make the work with the platform really easy and understandable we have added several more special features

Reports/Negotiations The Purchaser holds negotiations with several Suppliers – they can ask various questions about the tender and request additional documents. After negotiations, the Purchaser selects the Supplier and they sign the contract

Negotiation procedure for defense Performed only for the procurements connected to the defense and military and can be performed on specific terms according to the State Law

• Easily navigate through the platform
• Communicate with other users in terms of the specific tender
• Switch between the procedures
• Set the digital signature to the documents
• Upload and set contracts
• Select the Supplier
• Edit or remove tenders
• Publish contract implementation report & the completion of the contract

Supplier mode

With this account type users have all the functionality available for the registered users, and also they can make transactions, place bids to the tender, communicate with the Purchasers. We integrated the prepayment function and the transactions were implemented with the use of UPC API. Suppliers can also ask questions and ask for more details or documents to the tender in the Negotiations section. They see the details of the procurement, what stage they are on, what are the terms, what costs are expected etc.

Suppliers make bids till the due date set by the Purchaser – at this stage, users can make bids that are equal to the minimal possible value, but not more than the maximum value set by the Purchaser. While they are bidding for the tender, they can upload documents, ask Purchasers for more information or additional documents, participate in Negotiations. When this stage is finished the auction starts.

Administrator and Accountant mode

These users control everything that goes on on the platform and have the following capabilities:

Log – if the platform has any sudden error, the log for this error is created automatically by the system and later the Admin with the log id can see where exactly the problem appeared

News – can create, edit and delete news that appear in the News section on the website

Manage Users – can create, edit and delete all users

Approvement – manages the list of accounts that are awaiting approval

Notifications – can create, edit and delete templates of notifications, which are shown by the system in response to user’s actions on the platform

Email Templates – email templates with special lookup fields created for special occasions and are sent to customers email addresses by the system

SEO – special pages specifically created for SEO optimization of the platform pages

Organizations – manages the list of organizations registered on the platform

Pages – can create, edit and delete pages at the website

Accountant Management – manages transactions that can be performed through the website due to the integrated UPC API, and on special occasions adds payments manually (on this page Administrator plays the part of the Accountant Manager)