Personal Assistant & Travel Manager

We are seeking a proactive, organized, and adaptable Personal Assistant & Travel Manager to support both personal and business travel arrangements. This role requires a high level of maturity, flexibility, and excellent communication skills, as well as a professional and approachable presence for occasional representation. Location: Kharkiv or Vinnytsia

required skills

  • Excellent spoken and written English
  • Previous experience in a travel agency or similar role is highly beneficial
  • Strong background in booking and coordinating travel with a knack for troubleshooting issues with service providers
  • Personable, with the ability to represent the company executive confidently and professionally
  • Willingness to address occasional tasks outside regular working hours, including weekends and evenings (will be rare)
  • Responsible and trustworthy with funds
  • Adaptability and maturity in handling various tasks

responsibilities

  • Coordinate business and personal travel plans for the company executive
  • Organize travel arrangements for employees domestically and internationally
  • Book tickets, optimize travel routes, and handle any issues with service providers (airlines, hotels, etc.)
  • Oversee visa applications for the US, UK, EU, and occasionally other destinations
  • Submit travel reports to the finance department
  • Handle and manage travel funds responsibly
  • Provide support on personal errands as needed (ordering, buying, coordinating deliveries, etc.)

being a member of the CodeIT team means

  • Сompensation of participation in conferences and workshops
  • Development of soft skills (people management and emotional intelligence training)
  • Free access to the company account on Udemy educational platform
  • Internal library
  • Corporate English courses
  • Experienced and supportive team members
  • Paid time off (vacation, sick-leave, remote work)
  • Legal support
  • Well-equipped offices located in Kharkiv, Vinnytsia