Recruitment Privacy Notice

At CODEIT (“we” or “us”), we are committed to protecting your privacy and personal data. This Recruitment Privacy Notice (“Privacy Notice”) sets out how we collect, process, and protect the personal data you provide to us during the recruitment process.

Personal data / personal information - any information which is related to an identified or identifiable natural person.

1. Scope of the Privacy Notice

The scope of this Privacy Notice is limited to the personal data of potential candidates and job applicants. Personal data can be submitted to CODEIT via various channels, including the online application process, follow-up communications, alternative channels such as recruitment agencies, recruitment websites, your referees, and publicly available social networks and platforms where you have made your CV and contact details accessible.

2. Information We Collect

We collect and process the following categories of personal data:

  • Personal details: such as your name, address, date of birth, nationality, and contact details (email, phone, skype, links for social media profiles, etc.), identity documents, and other information you have provided in your CV.
  • Education and employment history: such as your qualifications, academic credentials, employment history, work experience, technologies and references.
  • Assessment information: such as interview notes, test scores, and results of any other assessments.

3. How We Use Your Information

We will use your personal information to assess your suitability for the role you have applied for, to communicate with you during the recruitment process, and to comply with legal or regulatory requirements. We may also use your personal information for the following purposes:

  • entering your data into our internal system to contact you, keeping track of your feedback on suggested job openings, matching your profile with new positions;
  • keeping comments and feedback from interviews, and manage the hiring process;
  • if you meet the requirements for a position – to present you an offer and conclude the contract;
  • conducting background checks;
  • carrying out statistical analysis and reporting;
  • monitoring diversity and equal opportunities.

4. Legal Basis for Processing

Our legal basis for processing your personal information is:

  • Our legitimate interests in assessing your suitability for the role and complying with legal or regulatory requirements.
  • Performing contractual and precontractual measures relating to our potential cooperation with you.
  • Your consent, where it is required by law.

5. Disclosure of Your Information

We may disclose your personal information to:

  • Our personnel and third-party service providers who have a legitimate need to know the information and are required to treat this information as confidential.
  • Regulatory or law enforcement agencies if we are required to do so by law.

6. Transfers of Your Information

We may transfer your personal information to countries outside the European Union (EU) and European Economic Area (EEA) if it is necessary for the recruitment process. If we do transfer your personal information outside the EU and the EEA, we will ensure that appropriate safeguards are in place to protect your personal information.

7. Retention of Your Information

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including any legal or regulatory requirements. After that, we will securely destroy or delete your personal data.

8. Your Rights

You have the following rights in relation to your personal information:

  • The right to access your personal information.
  • The right to rectify your personal information if it is inaccurate or incomplete.
  • The right to object to the processing of your personal information.
  • The right to erasure of your personal information.
  • The right to restrict the processing of your personal information.
  • The right to data portability.
  • The right to withdraw your consent at any time, where we have relied on your consent to process your personal information. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal;
  • Where granted by applicable law, the right to complain to a data protection authority about the processing of your personal data.

To exercise your rights, please contact us at [email protected].

9. Confirmation of Personal Data Processing

By providing us with your personal data, you agree to the terms of this Privacy Notice. You understand that your personal data may be processed and transferred worldwide, including to countries that do not have the same level of data protection as your home country, for the purposes described in this Privacy Notice.

If you choose not to provide us with your personal data, we may not be able to fully review your application as we require certain information to do so.
You confirm that all the information you have provided to us is accurate and complete to the best of your knowledge and belief, and that you have not knowingly omitted any relevant information. Please note that any inaccurate information may render you ineligible for cooperation.

10. Changes to this Privacy Notice

We may update this Privacy Notice from time to time. We will notify you of any changes by posting the updated Privacy Notice on our website.
If you have any questions or concerns about this Privacy Notice, please contact us at [email protected].